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Registrar Officer (Ref: 505)
Pafos, Cyprus
The Client
Founded in 1866, the American University of Beirut (AUB) operates in Beirut, Lebanon as a not-for-profit, tax-exempt corporation under a charter granted by the New York State Board of Regents and administered by the New York Education Department. With a rich legacy reaching back more than 150 years, among its 70,000 graduates are some of the greatest minds in every field, celebrated artists and thinkers, builders of nations, and agents of change.
AUB has established a twin campus in Pafos, Cyprus. The campus has a regional scope; hence, its name being “AUB Mediterraneo” to reflect this scope and reach. This new addition is a university for the region, attracting students from all over the Mediterranean basin (east Mediterranean, North Africa, southern Europe, and the Balkans) and beyond. Expanding outside Lebanon means extending the University’s influence to reach the many who desire the unique educational experience offered by AUB.
Responsibilities
An exciting opportunity for an experienced Higher Education Administration professional to assume the role of Registrar Officer. The successful candidate will be responsible for the operational aspect of academic scheduling, registration, records, faculty/advisor support, and student services. This role ensures compliance with academic policies, accreditation requirements, and institutional regulations, while supporting the Office of the Registrar in maintaining the integrity and smooth functioning of all core academic operations.
Main responsibilities include:
• Create and maintain course schedules each term, including classroom allocations, lab needs, and large-class logistics.
• Monitor and follow up on registration compliance, including drops, overload petitions, and incomplete registrations.
• Coordinate final exam scheduling to ensure consistency, fairness, and adherence to institutional policies.
• Track and follow up on grade submissions, process grade changes.
• Interpret, enforce, and assist the Registrar in revising academic policies (e.g., course scheduling, registration deadlines, grading policies, academic standing).
• Participate in testing and rollout of upgrades or new modules.
• Maintain up-to-date course inventory, program/curriculum data, and catalogue updates.
• Assist in enrolment and capacity forecasting to inform scheduling and resource planning.
• Support system integrity, including backups, error resolution, and troubleshooting of SIS/scheduling software issues.
• Serve as a primary liaison with academic departments, IT, facilities, and student services to coordinate scheduling, registration, and room assignments.
• Respond to student and faculty inquiries regarding schedules, records, and registration issues promptly and accurately.
• Assist in the operational coordination of commencement and graduation ceremonies, including diploma ordering and verification of participation.
• Answer student inquiries regarding registration, schedule, degree requirements, policies, etc.
• Support orientation planning and student registration through SIS.
• Process transfer credits, change-of-major requests, withdrawals, and readmissions.
• Coordinate Dean’s Honor List reports, certificate preparation, and ceremonies.
• Handle operational-level policy appeals (e.g., grade appeals, commencement exceptions).
• Run routine operational reports (e.g., registration statistics, room usage, etc).
• Audit student records for accuracy, completeness, and compliance.
• Support institutional data reporting for internal and external stakeholders.
• Any other matter requested by the direct manager
Profile of the ideal candidate
- University degree
- At least 3 years of relevant work experience in a role with similar responsibilities, such as one in a Registrar Office or similar higher education administrative office.
- Familiarity with student information systems (Jenzabar, Banner, or equivalent) and scheduling software.
- Experience in higher education curriculum, scheduling, and academic policy implementation.
- Proficiency in data analysis and reports generation.
- Ability to use a learning management system.
- Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and tight deadlines.
- Strong analytical and problem-solving skills.
- Exceptional written and oral communication skills; ability to coordinate effectively with multiple stakeholders (faculty, students, staff, and leadership).
- Ability to maintain discretion and confidentiality in handling sensitive student and faculty data.
- Very good knowledge of English. Additional knowledge of Greek, French or Arabic will be considered an advantage .
Benefits
An attractive remuneration package will be offered to the successful candidate according to qualifications and experience, and will include Private Health Insurance, as well as 21 days of annual leave.
Apply now in strict confidence
Applications deadline: 02 November 2025
Please note that only successful candidates will be contacted.
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