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Position Summary
The HR Coordinator is the on-the-ground HR presence across the Company's construction sites, coordinating daily HR matters with the HR Manager and the Learning & Development Manager. Key areas include time & attendance/clocking, collection and upkeep of employee documentation, administration of the vacation and training portals, and first-line support on disciplinary matters. This role is designed as the first step on a defined career path towards becoming an HR Business Partner, and is suited to someone who knows, or is eager to learn, the construction industry and wants to grow into a strategic partner to the business over time.
Key Responsibilities & Accountabilities
- Recruitment: Represent the HR department in interviews of employees for Projects, especially when the interview is conducted on-site.
- Onboarding: Conduct HR induction sessions for newly recruited employees for Projects.
- Time & Attendance: Assist in the opening of clocking profiles across all sites. Also, ensure that all employees are accounted for and monitor attendance records.
- Clocking Issues: Investigate and resolve clocking discrepancies and disputes, liaising with site supervisors to ensure accurate time is capture for payroll.
- Payroll Employee Portal and Time and Attendance: Open Payroll Employee Portals and assist employees to submit vacation leave requests. Additionally, assist Project Managers with the Time Attendance Module.
- Training & Development Portal: Assist in coordination of training enrolments through the relevant portals.
- Training: Work closely with the Learning & Development Manager and assist with identifying training needs for Projects.
- Documentation & Compliance: Collect and verify that all employee documentation (contracts, IDs, certifications, medical/safety clearances) and keep site personnel files complete and audit-ready (ISO 9001, ISO 45001 and ISO 14001) through HR software.
- Disciplinary Support: Provide first-line support on disciplinary matters on site, including documentation, investigation support, notetaking and follow-up, escalating complex cases to the HR Manager.
- HR One-Point Lessons: Conduct Weekly One-Point Lessons on varies HR topics, to ensure that policies and procedures are being adhered to.
- Development: Conduct a bi-yearly performance appraisal exercise with Supervisors, whereby all direct workers are evaluated on their performance and identify needs for additional development is identified.
- Reporting: Identify and alert the management team of any HR related issues that might be arising.
- General HR Coordination: Act as the daily link between site operations and the HR team (including L&D), supporting all HR Matters and build relationships with site management.
- Quality and Continual Improvement
- Carry out duties with attention to quality and contribute to the continual improvement of work processes
- Ensure that the usage of standardised procedures and forms for all HR matters, especially, for Training and Disciplinary procedures.
- Health & Safety
- Maintain a safe and healthy working environment by following all health and safety policies, procedures, and safe work practices, and promptly reporting hazards, incidents, and near misses
- Assist the Health & Safety Team with any training coordination on Projects.
- Also monitor and alert the H&S team of any health and safety breach identified on-site and participate in disciplinary action when required.
- Environment
- Comply with all environmental policies, procedures, and legal requirements, and actively support initiatives to reduce environmental impact, waste, and resource consumption in the workplace
- Assist the Environmental team with any training coordination on Projects.
Level of Education Standard & Experience Required
- MQF LEVEL 5 (DIPLOMA)
- FIELDS OF STUDY: Human Resources Management, Business Administration, or a related field
- LICENCES/CERTIFICATES REQUIRED: Valid driving B licence (daily site travel)
- YEARS OF WORKING EXPERIENCE: Minimum 2 years in an HR administration/coordination role
- TYPE OF WORKING EXPERIENCE: HR administration or generalist HR experience, ideally within construction, engineering, or another site-based industry
- LANGUAGES- WRITTEN/SPOKEN - strong communication skills in English
- OTHERS: Genuine interest in building a long-term HR career; comfortable working across multiple construction sites; discretion when handling sensitive matters
Compatibility with the Company’s Values
- Possess an aptitude towards creating a safe environment to himself and others
- Be able to commit and provide quality to his/her line of work
- Strive to create a customer-driven approach
- Believe that teamwork makes work more efficient and leads to better productivity
- Show respect and integrity at the workplace and able to work in a team
- Believe that continuous professional development is the key to continue growing within the Company and keen to attend training as required
- Cultivate a strong understanding of key social and environmental issues
Competencies
- Leadership/Management
- Ability to build trust with Projects employees site and project managers
- Personal
- Organisational and planning skills
- Problem solving and decision-making skills
- Time management and multitasking skills
- The ability to work under pressure and meet deadlines
- The ability to work independently and as part of a team
- A methodical approach to work, A sense of initiative, Accuracy, Assertiveness, Attention to detail, Business acumen, Diligence, Efficiency, Flexibility, Proactive and energetic attitude
- Technical (Specific to the Job)
- Working knowledge of, or strong willingness to learn, the construction industry and site operations
- Strong attention to detail, discretion, and confidentiality when handling employee information
- Proficiency with HR systems: time & attendance/clocking, leave, and training/LMS portals
- Information Technology
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Experience on HR/HRIS Systems
- Health & Safety
- Knowledge of health and safety procedure
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Position Summary
The HR Coordinator is the on-the-ground HR presence across the Company's construction sites, coordinating daily HR matters with the HR Manager and the Learning & Development Manager. Key areas include time & attendance/clocking, collection and upkeep of employee documentation, administration of the vacation and training portals, and first-line support on disciplinary matters. This role is designed as the first step on a defined career path towards becoming an HR Business Partner, and is suited to someone who knows, or is eager to learn, the construction industry and wants to grow into a strategic partner to the business over time.
Key Responsibilities & Accountabilities
- Recruitment: Represent the HR department in interviews of employees for Projects, especially when the interview is conducted on-site.
- Onboarding: Conduct HR induction sessions for newly recruited employees for Projects.
- Time & Attendance: Assist in the opening of clocking profiles across all sites. Also, ensure that all employees are accounted for and monitor attendance records.
- Clocking Issues: Investigate and resolve clocking discrepancies and disputes, liaising with site supervisors to ensure accurate time is capture for payroll.
- Payroll Employee Portal and Time and Attendance: Open Payroll Employee Portals and assist employees to submit vacation leave requests. Additionally, assist Project Managers with the Time Attendance Module.
- Training & Development Portal: Assist in coordination of training enrolments through the relevant portals.
- Training: Work closely with the Learning & Development Manager and assist with identifying training needs for Projects.
- Documentation & Compliance: Collect and verify that all employee documentation (contracts, IDs, certifications, medical/safety clearances) and keep site personnel files complete and audit-ready (ISO 9001, ISO 45001 and ISO 14001) through HR software.
- Disciplinary Support: Provide first-line support on disciplinary matters on site, including documentation, investigation support, notetaking and follow-up, escalating complex cases to the HR Manager.
- HR One-Point Lessons: Conduct Weekly One-Point Lessons on varies HR topics, to ensure that policies and procedures are being adhered to.
- Development: Conduct a bi-yearly performance appraisal exercise with Supervisors, whereby all direct workers are evaluated on their performance and identify needs for additional development is identified.
- Reporting: Identify and alert the management team of any HR related issues that might be arising.
- General HR Coordination: Act as the daily link between site operations and the HR team (including L&D), supporting all HR Matters and build relationships with site management.
- Quality and Continual Improvement
- Carry out duties with attention to quality and contribute to the continual improvement of work processes
- Ensure that the usage of standardised procedures and forms for all HR matters, especially, for Training and Disciplinary procedures.
- Health & Safety
- Maintain a safe and healthy working environment by following all health and safety policies, procedures, and safe work practices, and promptly reporting hazards, incidents, and near misses
- Assist the Health & Safety Team with any training coordination on Projects.
- Also monitor and alert the H&S team of any health and safety breach identified on-site and participate in disciplinary action when required.
- Environment
- Comply with all environmental policies, procedures, and legal requirements, and actively support initiatives to reduce environmental impact, waste, and resource consumption in the workplace
- Assist the Environmental team with any training coordination on Projects.
Level of Education Standard & Experience Required
- MQF LEVEL 5 (DIPLOMA)
- FIELDS OF STUDY: Human Resources Management, Business Administration, or a related field
- LICENCES/CERTIFICATES REQUIRED: Valid driving B licence (daily site travel)
- YEARS OF WORKING EXPERIENCE: Minimum 2 years in an HR administration/coordination role
- TYPE OF WORKING EXPERIENCE: HR administration or generalist HR experience, ideally within construction, engineering, or another site-based industry
- LANGUAGES- WRITTEN/SPOKEN - strong communication skills in English
- OTHERS: Genuine interest in building a long-term HR career; comfortable working across multiple construction sites; discretion when handling sensitive matters
Compatibility with the Company’s Values
- Possess an aptitude towards creating a safe environment to himself and others
- Be able to commit and provide quality to his/her line of work
- Strive to create a customer-driven approach
- Believe that teamwork makes work more efficient and leads to better productivity
- Show respect and integrity at the workplace and able to work in a team
- Believe that continuous professional development is the key to continue growing within the Company and keen to attend training as required
- Cultivate a strong understanding of key social and environmental issues
Competencies
- Leadership/Management
- Ability to build trust with Projects employees site and project managers
- Personal
- Organisational and planning skills
- Problem solving and decision-making skills
- Time management and multitasking skills
- The ability to work under pressure and meet deadlines
- The ability to work independently and as part of a team
- A methodical approach to work, A sense of initiative, Accuracy, Assertiveness, Attention to detail, Business acumen, Diligence, Efficiency, Flexibility, Proactive and energetic attitude
- Technical (Specific to the Job)
- Working knowledge of, or strong willingness to learn, the construction industry and site operations
- Strong attention to detail, discretion, and confidentiality when handling employee information
- Proficiency with HR systems: time & attendance/clocking, leave, and training/LMS portals
- Information Technology
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Experience on HR/HRIS Systems
- Health & Safety
- Knowledge of health and safety procedure
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