Areed

Areed

Primary Purpose:

To carry out repairs and resprays on buses, to maintain them up to the company standard. To provide safe and reliable body repairs to meet the requirements of the Engineering Department in the most effective manner.

 Main Duties:  

·        Following the Team Supervisor instructions;

·        Evaluating damages on body and structure.

·        Developing working method to achieve goals and requirements on each repair to be performed, defining what are the steps to be taken on it;

·        Repairing accident damages and painting;

• Training and assisting Semi-Skilled workers as required.
• Collaborating closely with other Electricians, Mechanics, and workshop staff members.
• Maintaining cleanliness and organization in the workspace and ensuring proper management of hazardous waste.
• Adhering to established policies and procedures, including those related to security, health and safety, data protection, eco-friendly practices, and quality assurance.
• Completing job cards, work orders, or any other job-related documentation to ensure thorough traceability.

Any other duties related to the job position that may be required depending on the exigencies of the business at the time.

Education / Qualifications

·        City and Guilds or equivalent qualification, or 3 years’ experience

·        Good communication skills, both verbal & written in either English, Maltese, or Spanish.

Experience

·        Two (2) years working experience in panel beating would be an asset.

Areed

To provide effective administrative and operational support to Depot Management, ensuring accurate record keeping, timely processing of employee and compliance documentation, effective communication, and the smooth administration of daily depot activities.

 Main Duties:  

1. Operational Notices & Communication

• Prepare, distribute and maintain operational notices, including diversions, service changes and other relevant information, through depot notice boards and approved communication channels.
• Ensure operational notices and information displayed at depots and terminals are accurate and up to date.

2. Attendance & Employee Administration

• Receive, verify, process and maintain sick certificates, attendance records, emergency leave documentation and other employee-related records, ensure timely processing and submission of documentation required for payroll purposes.
• Prepare and issue charge letters relating to absenteeism, lateness, sickness irregularities and leave-related matters in accordance with company procedures.
• Record driver payroll queries and complaints and coordinate with the relevant departments for follow-up.
• Create and maintain accurate employee files and records in the designated systems.

3. Disciplinary and Compliance Administration

•  Prepare, issue and maintain charge letters, disciplinary documentation, written warnings and outcome letters in accordance with established procedures.
• Support the administration of disciplinary cases, including relevant record checks, employee notifications, signatures, appeals and forwarding documentation to the appropriate departments.
• Administer contraventions and operational infringements, including processing fines, maintaining records, updating relevant systems and communicating tribunal details to drivers.

4. Safety and Compliance Support

• Conduct and record driver alcohol tests in accordance with company procedures and established testing targets.
• Assist drivers in preparing injury and incident reports, ensuring that required details and supporting documentation are recorded and submitted.
•  Maintain accurate safety and compliance records.

5. Purchasing, Supplies and Financial Administration

•  Prepare and process purchase orders, maintain purchasing records and coordinate the required approvals and documentation with Finance, ensuring purchases are within approved budgets and follow the applicable authorisation process.
•   Monitor and replenish depot stationery, office materials, ticket rolls, coin machine rolls and other operational supplies.
• Record and maintain driver fare deposit information, including collections processed through the designated cash-handling arrangements.
•  Administer cancelled tickets and prepare the required monthly reports.

6. Training Administration

• Coordinate driver training bookings, including CPC training required for licence renewals, and maintain related administrative records.

7. Lost and Found

• Administer depot Lost and Found processes, including receiving, registering, safeguarding and coordinating the release or transfer of found items in accordance with company procedures.
• Maintain accurate registers and supporting documentation, including contacting identifiable owners where required.

8. Depot Cleaning Administration

• Prepare, maintain and verify cleaning timesheets and related documentation.
• Monitor completion of scheduled depot cleaning activities and report or follow up on any shortcomings with the relevant parties.

9. Records and Reporting

• Maintain accurate, organised and confidential paper and electronic records across all assigned administrative functions.
• Prepare regular and ad hoc reports relating to attendance, disciplinary matters, contraventions, financial administration, lost property, injuries and other depot activities.

10. General Administrative Support

• Provide day-to-day administrative assistance to Depot Management and operational teams.
• Carry out other reasonable duties within the scope of the role, as assigned by management, in line with operational requirements.

Education

• Ordinary level education.
• ECDL qualification.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Good written and verbal communication skills in Maltese and English.

    Experience

•    Experience in administrative, clerical, HR support, or operational administration environments preferred
•    Experience in transport operations or workforce administration considered an asset

   Competences:

•    Attention to Detail
•    Teamwork
•    Problem Analysis
•    Communication
•    Initiative
•    Basic knowledge of MS applications
•    KPI Tracking and Operational Reporting
•    Customer Service and Incident Resolution

Areed

The primary purpose of this position is to provide technical support to users and external business partners whilst continuously monitoring the upkeeping/efficiency of systems, hardware, and software. This role involves troubleshooting, resolving technical issues and providing timely solutions to ensure highest availability of IT customer services and productivity across the organisation.