Position: PA to Deputy CEO
Scope of duties
The role of the PA to the Deputy CEO, is to support the Group’s DCEO with a variety of responsible and confidential secretarial, and administrative duties, to implement and maintain procedures/administrative systems, to implement Group’s Management System and make suggestions for improvements.
Responsibilities
Management of DCEO’s Office
- Develops and maintains the DCEO’s office files manually and electronically.
- Ensures that all documents/forms/reports that require approval are processed and signed in a timely manner.
- Reminds the DCEO of important tasks and deadlines.
- Prepares and reviews with the DCEO an agenda with all on-going matters, on a daily basis.
- Responsible for the co-ordination and the collection of all required data/reports from Dept. Managers and/or Associates for the preparation and review of the daily agenda.
- Maintains important and confidential business agreements & contracts.
- Formats information for internal and external communication on behalf of the DCEO – memos, emails, presentations, correspondence, reports, invitations, and thank you notes.
- Screens all phone calls, enquiries and requests addressed to the DCEO, and handles them, accordingly, liaising with clients, suppliers and other employees.
- Meets and greets senior visitors and acts as the point of contact amongst the DCEO and other executives, employees, clients and other external associates.
- Manages information flow in a timely and accurate manner.
Projects
- Participates in ad-hoc, specific projects and research on behalf of the DCEO.
- Registers and maintains files for new projects.
- Acts as the coordinator between the DCEO and the Project Associates.
Diary and Meeting Organization
- Manages DCEO’s schedule and sets up meetings.
- Prepares all meeting arrangements and ensures the DCEO is well prepared for the meetings.
- When required, attends and takes minutes and records of important meetings.
- Attends meetings with Managers and/or other associates as required.
Travel Coordination
- Plans and coordinates domestic and international travel for the DCEO, as necessary.
- Books and arranges visas and travel, transport and accommodation, and if required, travels with the DCEO to take notes at meetings or to provide general assistance during presentations
Required Qualifications / Competencies
- Higher education and previous related work experience
- Integrity, confidentiality, discretion and high standards of professionalism and work ethics
- Initiative, commitment, self- motivation and co-operation
- Computer literate and excellent command of the Greek and English languages both written and spoken; additional language skills would be advantageous.
- Ability to manage own workload and to meet strict deadlines
- High level of verbal and written communication skills, time management, and organizational skills
- Proactive and able to anticipate issues that may arise ahead
- Able to discern urgent matters and priorities tasks in DCEO’s schedule
Benefits
- 13th Salary
- Provident Fund
- Private Medical Insurance
- Monthly Nursery Care Allowance
- Annual Paid Study Leave
- Lunch
- Parking
Why Join Us?
We offer an engaging, professional environment where every contribution is valued, and your skills are applied in ways that make a meaningful impact. If you're seeking to grow within a company that places people at the center of its values, we welcome your application.
All applications will be treated with strict confidentiality. Applicants must be able to reside & work within EU.