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ISX Financial EU Plc is a leading financial technology company that provides secure and efficient payment solutions. We are looking for talented individuals to join our team ...
ISX Financial EU Plc is a leading financial technology company that provides secure and efficient payment solutions. We are looking for talented individuals to join our team and help us continue to innovate in the fintech industry.
As an Electronic Money Institution licensed by the Central Bank of Cyprus, we offer a wide range of financial services, including payments, e-money issuance, and identity verification. Our advanced anti-fraud and anti-money laundering systems ensure the highest level of security for our customers.
We are a global company with offices in multiple countries, and our team is committed to delivering exceptional customer service and innovative solutions.
Join us and be part of a team that's shaping the future of finance.
The role:
We are seeking a highly organized and proactive Office Administrator on a fixed-term contract (Maternity Cover) to manage daily office operations, provide administrative support, and coordinate business travel.
The ideal candidate will ensure the smooth running of the office while contributing to the efficiency of team operations.
Key Responsibilities:
Office Administration
- Oversee daily office operations, ensuring a clean, organized, and functional workspace.
- Coordinate travel arrangements for employees, including booking air tickets, hotels, and transportation.
- Maintain an organized system for ordering office supplies and ensuring stock levels are adequate.
- Liaise with vendors, contractors, and service providers to manage office maintenance and repairs, such as electricians, plumbers, and IT support.
- Ensure compliance with health and safety regulations within the office environment.
- Handle incoming and outgoing correspondence, including mail and deliveries.
- Manage office budgets related to supplies and maintenance, ensuring cost-effective solutions.
Travel & Logistics Coordination
- Plan, book, and manage travel arrangements for employees and the CEO, including flights, accommodations, and itineraries.
- Prepare detailed travel schedules, ensuring all logistics are clearly communicated.
- Handle last-minute changes to travel plans and troubleshoot issues as needed.
Executive Assistance to CEO
- Manage the CEO’s calendar, including scheduling meetings, appointments, and events.
- Act as the first point of contact for the CEO, screening calls and emails, and prioritizing tasks for attention.
- Handle confidential and sensitive information with the utmost discretion.
- Assist with personal tasks for the CEO as needed.
Event Coordination
- Organize internal and external meetings, events, and conferences, including catering and venue arrangements.
- Ensure all logistical requirements for events are met in a timely and professional manner.
Support Functions
- Provide administrative support to other departments as required.
Key Competencies:
- Exceptional attention to detail and problem-solving skills.
- Ability to prioritize tasks and manage time effectively.
- Proactive approach to identifying and resolving issues.
- Strong interpersonal skills and ability to work collaboratively with diverse teams.
- Flexibility to adapt to a fast-paced environment and handle ad hoc tasks.
Benefits:
- Private health insurance plan fully sponsored by the company from day one
- 21 days of Annual Leave (reaching up to 30 days)
- Birthday leave
- Happy hour every Friday
- Employee Training plans
- Benefits card with exclusive discounts to shops, restaurants, private school etc
- Sports Benefit participation scheme ( Platinum Package)
- Employee Referral bonus
- Internal cafeteria with barista, unlimited snacks, fruits, coffee
- Performance Bonus
- Employee wellness application ( mental, financial, nutritional )
- Gaming corner
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ISX Financial EU Plc is a leading financial technology company that provides secure and efficient payment solutions. We are looking for talented individuals to join our team and help us continue to innovate in the fintech industry.
As an Electronic Money Institution licensed by the Central Bank of Cyprus, we offer a wide range of financial services, including payments, e-money issuance, and identity verification. Our advanced anti-fraud and anti-money laundering systems ensure the highest level of security for our customers.
We are a global company with offices in multiple countries, and our team is committed to delivering exceptional customer service and innovative solutions.
Join us and be part of a team that's shaping the future of finance.
The role:
We are seeking a highly organized and proactive Office Administrator on a fixed-term contract (Maternity Cover) to manage daily office operations, provide administrative support, and coordinate business travel.
The ideal candidate will ensure the smooth running of the office while contributing to the efficiency of team operations.
Key Responsibilities:
Office Administration
- Oversee daily office operations, ensuring a clean, organized, and functional workspace.
- Coordinate travel arrangements for employees, including booking air tickets, hotels, and transportation.
- Maintain an organized system for ordering office supplies and ensuring stock levels are adequate.
- Liaise with vendors, contractors, and service providers to manage office maintenance and repairs, such as electricians, plumbers, and IT support.
- Ensure compliance with health and safety regulations within the office environment.
- Handle incoming and outgoing correspondence, including mail and deliveries.
- Manage office budgets related to supplies and maintenance, ensuring cost-effective solutions.
Travel & Logistics Coordination
- Plan, book, and manage travel arrangements for employees and the CEO, including flights, accommodations, and itineraries.
- Prepare detailed travel schedules, ensuring all logistics are clearly communicated.
- Handle last-minute changes to travel plans and troubleshoot issues as needed.
Executive Assistance to CEO
- Manage the CEO’s calendar, including scheduling meetings, appointments, and events.
- Act as the first point of contact for the CEO, screening calls and emails, and prioritizing tasks for attention.
- Handle confidential and sensitive information with the utmost discretion.
- Assist with personal tasks for the CEO as needed.
Event Coordination
- Organize internal and external meetings, events, and conferences, including catering and venue arrangements.
- Ensure all logistical requirements for events are met in a timely and professional manner.
Support Functions
- Provide administrative support to other departments as required.
Key Competencies:
- Exceptional attention to detail and problem-solving skills.
- Ability to prioritize tasks and manage time effectively.
- Proactive approach to identifying and resolving issues.
- Strong interpersonal skills and ability to work collaboratively with diverse teams.
- Flexibility to adapt to a fast-paced environment and handle ad hoc tasks.
Benefits:
- Private health insurance plan fully sponsored by the company from day one
- 21 days of Annual Leave (reaching up to 30 days)
- Birthday leave
- Happy hour every Friday
- Employee Training plans
- Benefits card with exclusive discounts to shops, restaurants, private school etc
- Sports Benefit participation scheme ( Platinum Package)
- Employee Referral bonus
- Internal cafeteria with barista, unlimited snacks, fruits, coffee
- Performance Bonus
- Employee wellness application ( mental, financial, nutritional )
- Gaming corner
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